Transform your enquiries into predictable practice revenue

Most dental practices haemorrhage potential patients due to poor follow-up systems. Discover how our CRM transforms enquiries into treatment starts and predictable.

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Your marketing is working - but your follow-up isn't

55 per cent of dental enquiries are lost due to poor follow-up processes

Practices spend thousands on marketing but lack systems to convert leads

Average cosmetic case value: £3,000-£10,000 - those missed opportunities add up

One practice increased conversion from 5 per cent to 62 per cent with proper CRM systems

Most practices rely on sticky notes and spreadsheets for lead management

Without proper lead nurturing, you're essentially paying for leads you're not converting.

Convert more patients

See how we've transformed dental practices just like yours

“Our new website doesn’t just look amazing, but has been instrumental in growing our patient base. XD aren’t just another marketing agency, they feel like a core part of our team.”

Dr Rez

Principal, Dr Rez Dental

We are the only agency to win 'Website of the Year' across all three major dental awards in 2024.

So that begs the question, why would you go anywhere else?

Award-winning dental website design

Dr. Rez

Winner,
Private Dentistry Awards (North)

Siha Dental

Winner,
Private Dentistry Awards (London)

Highfield Dental & Facial Clinic

Winner,
‍Private Dentistry Awards

Aberdeen Orthodontics

Treehouse Dental

Finalist,
‍Private Dentistry Awards 2022
Dentistry Awards 2022

Tg's Dental Suite

Kreate Dental

Hilton Dental

Overall UK Winner,
Dentistry Awards 2024

Origin Orthodontics

Five core functions that transform your practice growth

Daily action lists:
Your team gets clear priorities each morning - no more forgotten follow-ups

Automated communication:
Email, SMS, and WhatsApp nurturing that works 24/7

Lead scoring:
Intelligent prioritisation so you focus on hot prospects

Professional communications:
Branded emails that convert 3-4x better than plain text

PMS integration:
Seamless connection with your practice management system

Convert more patients

Dental specialists

12+ years exclusively serving dental practices

Results-focused

We measure success by conversion rates and revenue, not just features

Full integration

Part of our complete 'promote, convert, grow' methodology

Proven track record

Helped practices achieve 200-400 per cent conversion improvements

Why CRM is your highest-ROI investment

Manchester practice: 5 per cent to 62 per cent conversion increase = £588,000 additional annual revenue

Average practice losing 55 per cent of enquiries = £200,000+ lost revenue annually

Cost of acquiring new patients rising 15 per cent year-on-year

It's 5x more cost-effective to improve conversion than increase marketing spend

Convert more patients

Discovery & Audit

Comprehensive analysis of your current site and competition

System design

Custom CRM configuration for your practice needs

Integration setup

Seamless connection with your existing systems

Team training

Complete onboarding for your front desk team

Optimisation

Ongoing improvements based on real performance data

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Your questions?
Answered.

I have lots of new patient forms. Will you build these into the site for us?

We will absolutely find the best way to get these up and running for you. New patient forms can come in many formats so we will take a look at what you currently have and what the best option and outcome is for you. If, for example, you just want a downloadable pdf accessible from your website then that’s easy to set up. If it’s a full online form then we may recommend a third party compliant software which has a small additional cost and would be cheaper and more fail-safe than us building this for you.

Will my website be GDPR and GDC compliant?

We will put everything in place according to our interpretation of the guidelines and the advice we have been given and trained in. We’re just not able to give you official legal advice. Whilst you are the owner of your site and therefore have to make the final call, you can rest assured we’ll set a good foundation and we’ve never been pulled up before! There are some elements of compliance for GDPR which will relate to your in-house processes on data handling which we’re unable to verify.

Will you look after my web hosting?

Yes. There are various ways you might have this setup when you join Xcelerator Dental; for example you may have an IT company managing this for you or you may have your own login to a hosting account such as 123 reg or GoDaddy. We will work with you or your current provider to understand your current setup and manage any needed transition for you.

I have an IT company that manages my hosting and emails; can I keep using them?

Yes. We are happy to work with any companies you may already be with or have long-term agreements with, and sometimes it may make more sense to stay with these companies.

Can you manage our dental practice emails for us?

Unfortunately this isn’t one we look after for you; the reason being this is a more specialist area of expertise. We will do all we can to point you in the right direction and not leave you ‘hanging’.